SPOTTERON | Data Policy for Platform Apps

Our service instantly displays your submission on the projects map and in the projects applications. By using our service you understand that you ask us to make your submitted content, date and time and location of your submission publicly available in the smartphone applications, web applications and websites, you contribute to. Some of our services like viewing the maps in the applications do not require a registration.

User Account Information:
When you register your SPOTTERON user account you must provide us with a unique username, your eMail address and form of address so we can provide the service for you. In the case you do not set a display name in the extended User Account information, your username is displayed on your user profile and at all content you submitted like spots, comments and as activity in the newsfeed of users who are following you.

At your own decision you can extend your user profile by providing additional personal information like a your display name, profile picture, quotation, information about your education, workplace and role and other information like interests and tools. These extended information is completely voluntary and fulfill the purpose of personalization of your account and background information for other users and the project partners. We encourage you to use pseudonyms if preferred. Your provided information will be used in the user search to make your profile available to other users beside the authorship information in your content submissions.

Your basic user account information (Username or Display Name, User Profile Picture) is displayed within the applications in your own user profile, at all of your content submissions like spots or comments, and in the user search along with your city, country and age based on your birthday, if provided.

If you choose to register as an organisation or school class, additional information about your organisation or class help the projects to do scientific analysis and interpretations of your submitted content. You can create and use multiple user accounts or share one user account with other persons.

We encourage teachers, who want school classes to participate in projects on the SPOTTERON platform, to register as a single school class account and distribute the login information around the students with the purpose of not processing data of persons but of an organisational body with no information about single user accounts or individual persons.

If you update your User Account information in any of the applications based on the SPOTTERON platform or delete information from it, your user profile is updated in all applications you contributed to in the past. If you choose to delete your user profile (right for being forgotten, EU GDPR), we will delete all your personal information without the option to reinstate it.

Project data based information ("spots")
You can submit data on GEO locations in in the scope of the topic of a project in the smartphone apps or in the map based web-applications. These data sets vary by the project you are submitting content to and consist of a questionnaire about your submission in regard to the topic of the project. Different data fields can be mandatory for a projects configuration. When submitting spots in a project's application, you agree to make your user information publicly available in this project and in its database export for the according project partners. Other users can interact with your submissions and post comments, hearts and report or flag you content for different reasons.

You are solely responsible for your content submissions you provide in our service and you should always consider carefully, what and when you post publicly.

In addition to your public information in the applications, running on the SPOTTERON platform, you contributed to we use technology like Application Programming Interfaces (APIs) to make public information available to websites, applications and other for use - e.g. displaying your authorship of content in Citizen Science games or other external applications in accordance with the project partner, your public information is provided from. In general we make this content available for free in limited access and for licencing fees for larger access amounts to ensure the maintenance of the service.

User Information we provide to the project partners:
When you have submitted content in an application, running on the SPOTTERON platform, we make your user information available to the partners of the according application in the data export of the project. The partners have agreed on the SPOTTERON partner terms to protect your personal information. You can find the responsible partner organisation, data protection officer of the partner, purpose of processing, location of data storage and contact information at the bottom of the information panel (aka "about [projectname]") in every application and interactive map web-application, running on the SPOTTERON platform or at the imprint (aka "impressum") on every project website or other web-application.

If you decide to delete your personal data (aka “right for being forgotten”, EU GDPR) we also forward your request automatically to the partners of the projects you have contributed to in the past.

Location Information
To be able to display the area around your current location in the applications, we require information about your current location from your built-in device location service, which uses signals from GPS coordinates, IP adress (Wifi Mapping) or device settings. The location service is maintained and operated by your operating system and we just enabled to request your location information from your device as a standard procedure.
We display your current estimated location with the applications you use and start the app at your estimated location. By using the “My Location” button, you can trigger the location request manually.

Liking & commenting
You can like (heart) spots and comments in the apps and comment on the contributions by other users. People whom spots or comments you interact with will get a notification in their community newsfeed about your action, including your username or display name and your avatar image.

Networking & Following
Users in SPOTTERON apps can follow each other to stay in contact and be informed about new contributions by an user to the community. Followers can see a user’s activity in the newsfeed panel and in summaries about a user’s own network, provided via notification item in-app or via eMail. The purpose is the connect people and present your own contributions within a project to the community. Following is working cross-app, so you can see also new contributions by your network in any other SPOTTERON based app. Users you are following will get a notification item in their community newsfeed about your action including your username or display name and your avatar image.

Log Files
We keep general access logs which can include your IP adress at a given point of time is you access or use our service. As requested by the EU GDPR, we also keep records for one year about who (based on IP) is accessing personal information of what user-account.

External Services
For particular specialized tasks its a common thing on the internet, to embed external services in own websites or applications, for example use YouTube or Vimeo to embed a video in own content, display a map from a third party service like Open Streetmap or use Google Recaptcha to identify bots and fake users at registration. By accessing such content areas where external services are used, your IP adress is used in the transfer of the service`s data and can be stored or processed along with additional data processing by the service`s provider. In SPOTTERON, this mainly considers:

  • Registration: Google Recaptcha for bot & fake user identification
  • In-App: Our standard map is Open Streetmap - Humanitarian. Other map providers are available in the settings panel; Push notification services (currently: Onesignal);
  • Websites: Youtube / Vimeo for video display

Additional external services can be embedded if necessary. We always try to use as less third party services as possible and use options for enhanced privacy modes if available by the service provider.

SPOTTERON | Data Policy for Websites

Beside Smartphone Apps and Web-Apps, we also build and maintain custom websites for clients in the fields of science, environment protection and social agendas. Those websites are always based on Content Management Systems and can be changed and adopted by the partners and clients themselves.

Personal data commonly processed by those websites are:

  • IP Adress by Server Logging
  • Contact Form Data: Name, eMail and your message

To protect your privacy in extend we always advise not to include any third party scripts, content blocks or third party tools liek analytics but on occasion are requested by the client or partner, which if so must be stated by the partner on their supplimentary privacy policy document. For any additional processing of personal data, changes to the system or creation of content, the partner or client organisation is liable and SPOTTERON Gmbh takes only the role of "processor" not "controller" for those areas.

Interactive maps of the SPOTTERON platform can be implemented via iFrame HTML code as Web-Applications within the partners project website. For those web-apps, the platform data policy and terms of use apply.

External Services on websites
We use and embed external services in our own website at and partner project websites. For example we use or to embed a video in content, display maps from a third party service like Open Streetmap or others according to the purpose of the content. By accessing such content areas where external services are used, your IP adress is used in the transfer of the service`s data and can be stored or processed along with additional data processing by the service`s provider. on websites "powered by SPOTTERON" we maintain and build, this mainly considers:

  • LiveChat applet by
  • embedded Web-Applications (see Data Policy for Platform Apps above): Our standard map is Open Streetmap - Humanitarian. Other map providers are available in the settings panel; Push notification services (currently: Onesignal);
  • Websites: Youtube / Vimeo for video display
  • Google Webfonts for custom font display

Additional external services can be embedded if necessary or by request of a client / partner. We always try to use as less third party services as possible and use options for enhanced privacy modes if available by the service provider and advise our partners to do the same when embedding third party content or services.

To make this site work properly, we sometimes place small data files called cookies on your device. Most websites do this too.

What are cookies?
A cookie is a small text file that a website saves on your computer or mobile device when you visit the site. It enables the website to remember your actions and preferences (such as login, language, font size and other display preferences) over a period of time, so you don’t have to keep re-entering them whenever you come back to the site or browse from one page to another.

How do we use cookies?
We use cookies in the Web-App (aka "interactive maps") and the administration interface login (for project partners) of SPOTTERON to identify user accounts and log them in without the need to enter your login information every time. 

Enabling these cookies is not strictly necessary for the website to work but it will provide you with a better browsing experience. You can delete or block these cookies, but if you do that some features of this site may not work as intended. The cookie-related information is not used to identify you personally and the pattern data is fully under our control. These cookies are not used for any purpose other than those described here.

How to control cookies
You can control and/or delete cookies as you wish – for details, see e.g. You can delete all cookies that are already on your computer and you can set most browsers to prevent them from being placed. If you do this, however, you may have to manually adjust some preferences every time you visit a site and some services and functionalities may not work.


On, you can subscribe to our newsletter for partners. By doing so and an opt-in via eMail, you allow us to send you newsletter emails about the SPOTTERON platform and its partners and give your full consent that we are allowed to process your submitted data (name, email adress) and store it securely on our webservers.


SPOTTERON Privacy Policy | 16th May 2018


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